Benelux Meeting on Systems and Control 2024

Description

What

The aim of this meeting is to promote research activities and cooperation between researchers in systems and control (in a wide sense). It is the forty-third in a series of annual conferences that are held alternately in Belgium and The Netherlands. This edition is jointly organized by Vrije Universiteit Brussel (ELEC) KU Leuven (MECO).

More info: https://www.beneluxmeeting.nl/2024/

Important dates

Abstract Submission Opens	December 1, 2023
Registration Opens	December 2023
Deadline Abstract Submission	January 12, 2024
Notification of Acceptance	February 2, 2024
Deadline Final Abstract Submission	February 9, 2024
Deadline Early Registration	February 9, 2024
Deadline Registration with Accommodation	March 1, 2024
Deadline Registration for Only Lunches or One Day	March 8, 2024

Program

Stay tuned for updates on the Program Overview and the Book of Abstracts on the event’s program webpage at https://www.beneluxmeeting.nl/2024/program

Abstract submission: call for papers

Each submission consists of a one page abstract of the contribution and must be headed with the title, the names and affiliations of the authors, and the complete mailing address (including electronic mail address) of the corresponding author. We use web based on-line electronic submissions of contributed abstracts. The electronic submission procedure consists of filling out the electronic Abstract Submission, which can be found here: https://www.beneluxmeeting.nl/2024/call-for-papers/abstract-submission

For each contributed abstract this form must be completed and submitted electronically. Only electronic submissions are accepted.

Details for the preparation of the abstracts can be found in the online Authors’ Kit: https://www.beneluxmeeting.nl/2024/call-for-papers/author-s-kit. We strongly suggest following the instructions on that page. We emphasize that for all contributed abstracts, the Submission Form must be filled out to make your submission formal.

The deadline for receipt of contributed abstracts is January 12, 2024.

Special Sessions

Proposals for Special Sessions consisting of four or five contributions centered around a specific topic are also solicited. Special Session proposals should be sent by e-mail to beneluxmeeting2024@kuleuven.be before the initial submission deadline of contributed abstracts (January 12, 2024). Each individual abstract in a Special Session proposal must be submitted via completion of the Submission Form as well.

Acceptance

Decisions on the conference program will be made by the Editors of the Organizing Committee. Authors will be notified about the acceptance of their abstract. Final versions of the abstracts are due February 9, 2024. Abstracts will be included in a “Book of Abstracts” which will be distributed at the conference and will also be available on the web.

Registration

To register for the 43rd Benelux Meeting on Systems and Control, please complete the online Registration Form, which will soon be available on the website of the event https://www.beneluxmeeting.nl/2024/registration/registration-form. Reservations are valid only when the corresponding payment has been received. Only electronic registrations are accepted. Early registration is highly recommended.

Fee schedule

The registration fee depends on the time of registration. The early registration deadline is February 15, 2024. Late registration is possible till March 4, 2024. Online registrations received after March 4, 2024, will be processed at the on-site rate and only if a room is still available, which is not guaranteed. Similarly, on-site registrations can be made at the conference registration desk, but without any guarantee of accommodation.

The fee schedule, in EUR, is as follows:

Arrangement	Early	Late	On-site
Single Room	€ 600	€ 650	€ 675
Shared Room	€ 475	€ 550	€ 575
Only Lunch	€ 330	€ 350	€ 375
One Day, Only Lunch	€ 230	€ 250	€ 275

A shared room can host 2 people (separate beds). If you register for a shared room and wish to choose your roommate, then fill their name in the appropriate field of the Registration Form. Your roommate, nevertheless, should also register separately using the Registration Form and, reciprocally, mention your name as their roommate.

The registration fee includes:

• Admission to all sessions.
• A digital copy of the Book of Abstracts and a hardcopy of the Program Overview.
• Coffee, tea, water and light refreshments during the breaks.
• In case of a Single Room or Shared Room arrangement: lunch and dinner on Tuesday; breakfast, lunch, and dinner on Wednesday; and breakfast and lunch on Thursday.
• In case of an Only Lunch arrangement: lunch on Tuesday, Wednesday and Thursday.
• In case of a One Day, Only Lunch arrangement: lunch on either Tuesday, Wednesday or Thursday.

Travel Directions

The following pointers may be useful while planning your journey to the 43rd Benelux Meeting:

Contact

Registration, Payment and Accommodation
For questions or problems concerning the registration, payment, invoicing, or other registration-related administration, please contact the Organizing Committee at registration.beneluxmeeting2024@vub.be.

Organization
For communications regarding the scientific program, the conference location, or practicalities, please contact the Organizing Committee at beneluxmeeting2024@kuleuven.be.

More info on the VUB website